Research grant management software for universities and institutions
Run research grant administration from proposal through closeout, with IRB integration, compliance tracking, multi-PI collaboration and the budget, effort and subawards on one ledger.
Illustration of an award ledger for a research grant: budget categories with budgeted, spent and remaining amounts, and subawards.
Award ledger
Coastal Resilience Study · $1.2M · Year 2 of 3
Budget
$1.20M
Spent
$684K
Committed
$212K
Remaining
$304K
| Category | Budget | Spent | Remaining |
|---|---|---|---|
| Personnel | $620K | $402K | $218K |
| Equipment | $180K | $174K | $6K |
| Travel | $40K | $18K | $22K |
| Subaward: Bayview Institute | $150K | $75K | $75K |
| Indirect (52.5% MTDC) | $210K | $115K | $95K |
From proposal through IRB approval and award to closeout, with effort, subawards and budgets on one ledger.
The lifecycle
Complete research grant lifecycle management
From proposal submission through grant closeout, specialized tools for managing research grants, keeping them compliant and tracking what the research produced.
- Proposal managementInternal proposal submissions, institutional review, budgets and justifications, and proposal status through submission.
- IRB and ethics complianceIRB integration, ethics approvals, protocol amendments and ongoing compliance with research ethics requirements.
- Multi-PI collaborationMultiple principal investigators, institutional roles and responsibilities, and multi-site projects coordinated in one record.
- Research milestonesProgress, milestones, deliverables and timeline adherence tracked through the grant period.
- Publication managementResearch outputs, publication submissions, citation metrics and a complete record of research impact.
- Grant reportingProgress reports, financial reporting, final reports and renewal applications with the data collected as you go.
Illustration of a proposal tracker: internal proposals with their institutional review and IRB status.
Proposals
Office of Sponsored Programs · FY 2027
- Urban Heat and HealthDr. Chen · $850K · NIH R01Institutional review
- Coastal Resilience, Phase 2Dr. Okoye · $1.4M · NSFIRB approved
- Rural Broadband OutcomesDr. Patel · $320K · FoundationBudget justification
- Microplastics in EstuariesDr. Ruiz, Dr. Larsen · $2.1M · multi-PISubmitted
Compliance
Built for research compliance and integrity
Research grant management carries its own compliance requirements, from IRB protocols to financial reporting. The platform records each of them on the award, so your institution keeps its standards of research integrity without a second system.
- IRB and ethics committee integrationProtocols, approvals and renewals on the award.
- Human subjects and animal careCompliance tracking and protocol management.
- Conflict of interestDisclosure, management and financial COI reporting.
- Export control and technology transferReviews recorded against the award.
- Effort and subawardsTime and effort certified, subrecipients monitored.
- Audit trailEvery change documented, exportable for audit.
Illustration of a research award compliance record: IRB protocol, conflict of interest disclosures, export control review and effort certification.
Compliance
Coastal Resilience Study · Award record
- IRB protocol #2024-118Approved · renews Feb 12
- Conflict of interest3 disclosures on file · 0 open
- Export controlReviewed · no license required
- Effort certificationQ2 certified by 4 of 4
- Subaward monitoringBayview Institute · risk assessed
- Audit trail61 events · last: budget reallocation
Phoenix
The budget question, answered from the ledger
How much of an award is left and where. Which proposals are due this month. Which PIs have not certified effort. Phoenix Copilot works out what to pull, reads every record rather than a sample, and builds the answer from what it found, with the place each figure came from.
It does the work as well as the reading. Add a milestone to a proposal, set a spending threshold, move a set of proposals to institutional review: describe the outcome and it shows you the result before it lands. Every change waits for your yes.
Grant and scholarship reporting with CopilotIllustration of Phoenix Copilot answering how much of a research award budget is left, by category.
$304K of $1.2M remains with 14 months to run. Equipment is nearly spent; personnel has room:
| Category | Remaining | Burn |
|---|---|---|
| Personnel | $218K | on pace |
| Indirect | $95K | on pace |
| Subaward | $75K | on pace |
| Travel | $22K | under |
| Equipment | $6K | 97% spent |
Want me to draft the budget reallocation request from travel to equipment for the PI to review?
Ask Phoenix Copilot…
Who runs research funding on it
Universities, medical centers, research institutes and government labs run their research grant portfolios on CommunityForce.
Finding the funding is the other half. Grant discovery searches Grants.gov, IRS 990 filings and our curated list against your research profile.
Universities and colleges
Institutional research grants, sponsored research programs and faculty research across every discipline.
Examples: R1 universities, medical schools, engineering schools
Research institutes and centers
Research portfolios, multi-investigator projects and collaborative initiatives across institutions.
Examples: medical research centers, national labs, think tanks
Healthcare and clinical research
Clinical trials, multi-site studies, regulatory compliance, and patient enrollment and outcomes tracked.
Examples: academic medical centers, hospital systems, clinical research organizations
- 165M+
- Applications processed
- $569M+
- Awarded through the platform
- 200+
- Organizations
FedRAMP certifiedSOC 2 Type IISection 508 accessible