Scholarship management software that scales
Run high-volume scholarship programs with automated eligibility screening, blind committee review, multi-year renewals with GPA tracking, donor stewardship reporting and integrated financial aid.
Illustration of a scholarship cycle dashboard: applications received, eligible, in review and awarded, the review progress by committee and the funds awarded.
Cycle dashboard
Merit and Need Scholarships · 2026–27
Applications
8,412
Eligible
6,180
In review
1,204
Awarded
$2.4M
Review progress
- Committee A612 of 640
- Committee B540 of 640
- Committee C318 of 640
- Committee D96 of 640
Funds
- Presidential Scholars$1.2M of $1.5M
- Trustees Need Grant$860K of $900K
- Alumni Renewal Fund$340K of $600K
From application through review and award to renewal, ten thousand applicants at a time, with your committee deciding.
The cycle
Everything a scholarship program needs
From application collection through award disbursement and renewal, every stage of scholarship administration runs on one record, whether the cycle brings a hundred applications or ten thousand.
- Application managementCustom application forms, supporting documents, automated eligibility screening, and thousands of applications handled without adding staff.
- Review and selectionMulti-reviewer workflows, blind review options, customizable scoring rubrics, committee collaboration and automated decision notifications.
- Award managementAward letters, acceptance tracking, award modifications and complete recipient records for reporting.
- Financial managementDisbursement tracking, payment processing, budget management, and integration with financial aid systems and accounting software.
- Donor stewardshipDonor reporting, impact stories, recipient profiles, thank-you letter management and endowment tracking.
Illustration of a blind review queue for scholarships: applications identified by number, each with a score status.
Review queue
Presidential Scholars · Blind review
- Application #4821Engineering · 3.92 GPAScored 4.6
- Application #4822Nursing · 3.71 GPASummary ready
- Application #4823Education · 3.88 GPASummary ready
- Application #4824Business · 3.55 GPAMissing transcript
Renewals
Multi-year scholarships without the spreadsheet
Renewal workflows track academic progress, verify continued eligibility and carry each award across the years it runs, so administrators and recipients both know where a renewal stands.
- GPA trackingAutomatic GPA verification and monitoring against the minimum you set.
- Progress reportsCollect and review academic progress updates each term.
- Conditional renewalsSet the renewal criteria once and the platform enforces them.
- Multi-year awardsTrack each award across every academic year it runs.
Illustration of renewal tracking: current recipients with GPA, credits and their renewal status against the conditions set.
Renewals
Alumni Renewal Fund · Year 2 of 4
- Maya Torres3.6 GPA · 15 creditsRenewed
- Daniel Okafor3.2 GPA · 12 creditsRenewed
- Priya Nair2.8 GPA · 9 creditsBelow 3.0 minimum
- Ethan WalshProgress report due Sep 30Awaiting report
Phoenix
Ten thousand applications, one question at a time
How many applicants are still unreviewed with a week to go. Which reviewers are behind. How this cycle’s pool compares with last year’s. Phoenix Copilot works out what to pull, reads every record rather than a sample, and builds the answer from what it found, with the place each figure came from.
It does the work as well as the reading. Add a question to next year’s form, set a renewal condition, move a set of applicants to the next status: describe the outcome and it shows you the result before it lands. The decision on who gets an award stays with your committee.
Grant and scholarship reporting with CopilotIllustration of Phoenix Copilot answering how many scholarship applications are still unreviewed a week before the deadline.
1,204 of 8,412 applications are unreviewed, seven days before the committee deadline. Most of the backlog sits with two committees:
| Committee | Assigned | Remaining |
|---|---|---|
| Committee D | 640 | 544 |
| Committee C | 640 | 322 |
| Committee B | 640 | 100 |
| Committee A | 640 | 28 |
Want me to rebalance the remaining assignments across committees A and B?
Ask Phoenix Copilot…
Who runs scholarships on it
The funds, the eligibility rules and the people you report to change from one kind of scholarship program to the next. The platform underneath them does not have to.
Every scholarship is funded by someone. Donor management and fundraising runs in the same system, so the thank‑you and the impact report come from the award record itself.
Universities and colleges
Institutional scholarships, departmental awards and donor-funded programs, connected to the financial aid system.
Community foundations
Multiple scholarship funds from different donors, endowment tracking and donor stewardship reporting from one place.
Corporate and private foundations
Employee scholarship programs, community investment initiatives and strategic giving with impact measurement.
- 165M+
- Applications processed
- $569M+
- Awarded through the platform
- 200+
- Organizations
FedRAMP certifiedSOC 2 Type IISection 508 accessible